9 Best Outsourced Payroll Companies For 2025

What is a Payroll Outsourcing Service?

Payroll outsourcing methods employing an external business to manage payroll tasks such as consolidating payroll information, calculating earnings, handling tax regulations, administering staff member benefits, and guaranteeing timely payroll.

Outsourcing payroll not just conserves companies time but likewise makes sure compliance with legal requirements. Outsourcing to a payroll expert can assist avoid concerns that occur with internal payroll, like staying up to date with altering tax laws or manually fixing payroll mistakes.

How We Selected the Best Outsourced Payroll Companies

Features

We focused on services with easy to use user interfaces, smooth integrations with personnels and accounting software, and scalability to meet the needs of services of all sizes. These functions make sure total payroll management, whether you’re dealing with a couple of employees or a worldwide workforce.

Security and Compliance

Each option was examined for its ability to secure delicate information and ensure compliance with ever-changing tax guidelines and labor laws. Strong security measures and updated compliance credentials are necessary for lessening risks and avoiding charges.

Customer Support

We considered the schedule of responsive client assistance, training resources, and continuous help to make sure companies can count on their selected payroll provider. Comprehensive support helps avoid payroll errors and solves issues quickly when they occur.

Reputation

To make sure reliability, we evaluated user feedback on platforms like G2, Trustpilot and Capterra, along with industry recognition and third-party audits, to verify each tool’s efficiency and trustworthiness. A strong reputation shows a performance history of delivering consistent, premium payroll services.

9 Top Payroll Outsourcing Companies

Based upon the assessment of companies on these series of criteria, we have produced the supreme list for the best payroll services that can be outsourced in 2025.

1. Playroll

Playroll supplies a detailed service for handling international payroll and work, making it perfect for services of any size. The platform’s Employer of Record (EOR) services allow smooth payroll processing for both worldwide workers and specialists in over 180 nations.

Playroll offers an International Payroll Management solution that provides businesses full control and flexibility to incorporate their favored payroll suppliers per area, with no requirement to rip and change their current set-up at excellent time and cost. The services include GP Analytics, a powerful tool for tracking and imagining payroll information from throughout the world. GP Manager consolidates international payroll processes along with innovative analytics functions, to provide you more oversight of worldwide payroll processes.

As part of the VAT IT Group, Playroll draws on over 25 years of experience in global work services, focusing on internal legal know-how.

Key Features Overview

– Consolidating worldwide payroll procedures into one main hub while supplying flexible combinations with existing suppliers and in-house operations.

– Map payroll information from any data source, featuring integrations with leading accounting software.

– Quick deployment of software and automated supplier onboarding.

Multi-vendor payroll for paying employees through various suppliers.

– Simplifying payroll by automating currency management, standardizing workflows, and making sure compliance across various regions.

Global Payroll Pricing

Starting at $3 per worker.

Pros

– Quick setup with low execution expenses, saving time and resources.

– No need to replace existing payroll operations or relied on local service providers.

– Real-time currency management and conversion functions for global payroll.

– Advanced automation for payroll jobs across over 180 nations.

– Built-in compliance features with digitized audit trails.

– Access to well-informed client support for businesses of all sizes.

– Dedicated assistance available at no extra cost.

Cons

– Limited integration choices with third-party HR tools, though more options are constantly being added.

Truly Flexible Global Payroll

Switch to Playroll for seamless payroll management customized to your needs, with complete integration with current payroll providers and systems.

2. Paylocity

Paylocity is known for its versatility, providing an extensive outsourced payroll service perfect for mid-market companies. It likewise provides a suite of HR and labor force management services, consisting of advantages administration, time tracking, and talent management

– Payroll and HR management.

– Employee self-service website

– Advanced reporting and analytics

– Cloud-based payroll processing

Pricing:

– Strong HR services integration, flexible platform

– Robust reporting and analytics

– Includes a mobile app

Cons:

– Some features require a finding out curve

– Pricing can be greater than rivals

– Occasional system lag

– Limited global payroll abilities

– Customization may require technical competence.

3. Gusto

Gusto is a basic and budget friendly payroll outsourcing service, specifically fit for small companies. Known for its transparent pricing and ease of use, it likewise offers advantages administration.

– Automated tax filing and payments

– Employee advantages management

– Time tracking and PTO management

– HR services combination

Pricing:

Starts at $39/month + $6 per employee.

– Affordable and simple to use.

– Offers health insurance coverage, 401( k), and other advantages.

– Handles federal, state, and regional tax filings.

Cons:

– Not ideal for organizations with a big, intricate labor force.

– Only offered for U.S.-based staff members and professionals.

– Personalized support is just offered at higher tiers.

– Limited flexibility for unique payroll structures.

– Slower processing times for new services compared to some competitors.

4. ADP

ADP, established in 1949, is a trusted international payroll solution particularly created for large business. It offers effective multi-country payroll software, along with advanced analytics for thorough insights into payroll information.

– Global payroll services

– Tax regulations compliance tools

– HR services integration

Pricing:

– Offers 24/7 client service with payroll professionals.

– Automates tax filings, payroll computations, and makes sure compliance with guidelines.

– Gets in touch with various accounting software application and HR tools.

Cons:

– Pricing can be high compared to rivals with easier payroll requirements.

– Service charges for tax filings, year-end reports, and certain functions.

– Initial setup can be lengthy and may require comprehensive training.

– While support is offered 24/7, action times and quality may vary.

5. Paychex

Paychex is a popular option for little to medium-sized businesses, offering a variety of payroll and HR services. Its user-friendly platform ensures easy management.

– Automated payroll processing

– Employee benefits administration

– Time and attendance tracking

– HR services for compliance

Pricing:

– User-friendly client service

– Strong compliance support for tax and labor laws

– Mobile app for simple payroll management on the go

Cons:

– Pricing can be higher compared to some competitors

– Some advanced features come at an extra expense

– Reports and customization alternatives can be restricted

– Occasional hold-ups in customer support response times

6. Square

Square’s payroll services are ideal for small companies, especially those currently using Square for payments, offering easy integrations, automated tax filings, and direct deposit options.

– Simple payroll management

– Direct deposit and tax filing

– PTO and time-off tracking

– Integration with Square POS

Pricing:

$ 35/month + $5 per employee.

– Seamless integration with Square POS

– Competitive prices, especially for small companies with hourly staff members.

– Simple and intuitive style

Cons:

– Lacks advanced HR tools and benefits administration that bigger enterprises might need.

– Best fit for retail, restaurants, and small service-based services, but might not be perfect for highly intricate payroll needs.

– Payroll reporting features are more fundamental compared to rivals.

– Only readily available for companies running within the U.S.

7. UKG Ready

UKG Ready is a detailed payroll contracting out solution that integrates payroll with HR services, best for mid-market companies.

Key Features:

– Payroll and HR services

– Workforce scheduling and time tracking

– Employee self-service choices

– Compliance with tax regulations

Pricing:

– Can incorporate with HR, workforce management, and accounting software application.

– Comprehensive compliance functions for tax policies, wage laws, and reporting requirements.

– Provides detailed analytics into payroll trends, labor expenses, and compliance risks.

Cons:

– Can be too complex for small companies with a steep knowing curve.

– Might be more expensive than some easier payroll solutions, especially for little services with tight budgets.

– Some organizations may find certain functions require IT support or additional personalization efforts.
– Some users report disparities in customer support reaction times and issue resolution.

8. Justworks

Justworks offers payroll outsourcing in addition to robust HR services, making it a perfect choice for small companies with hourly and salaried non-exempt staff members.

– Payroll processing and tax filing

– Employee advantages and insurance coverage

– 401( k) management

– HR services and worker’s compensation

Pricing:

Starts at $49/month per employee.

– Simplifies payroll processing and tax filings.

– Intuitive and user friendly control panel for staff members and administrators.

– Combines payroll, benefits, compliance, and HR tools in one platform.

Cons:

– More cost-effective for mid-sized businesses than little groups.

– Less versatility in payroll and HR tools compared to some standalone services.

– Requires companies to co-employ workers, which may not fit all service structures.

– Primarily focused on U.S.-based companies.

9. Paycom

Paycom is an efficient payroll outsourcing platform that provides powerful payroll options and HR services to businesses of all sizes.

Key Features Overview:

– Automated payroll processing

– Tax regulations compliance

– HR services for labor force management

– Employee self-service features

Pricing:

Custom prices based upon the scope of the organization.

Pros:

– Employees can manage their own payroll, benefits, and tax documents.

– Offers detailed functions to protect sensitive employee data.

– Advanced analytics provide valuable insights into workforce expenses, turnover, and effectiveness.

Cons:

– Compared to other payroll services, Paycom can be costly, particularly for small or midsize companies.

– New users may require significant training to completely utilize the platform.

– Some users report that workflow modification and reporting options have restraints.

– While customer support is offered, some users experience sluggish response times or problem dealing with complicated concerns.

– Compared to rivals, Paycom has less integrations with other organization software, requiring more dependence on its internal ecosystem.

How to Choose the Right Payroll Service for Your Business

With numerous outsourced payroll solutions available, how do you pick? As an initial step, it’s vital to take your service’s size and requires into factor to consider. Small companies may prefer an easier, cost-effective service, while larger services need more comprehensive services.

Ensure the company integrates smoothly with your existing HR services, accounting tools and internal workflows to lessen interruptions. A service that takes months to adopt can substantially affect your business – try to find suppliers that use quick and basic onboarding.

At Playroll, we understand the difficulties at hand. Above all, we are devoted to providing customized consumer service, for services of all sizes. Our platform combines automated, easy-to-implement global payroll management software with hands-on assistance. All in the name of making international payroll and growth truly simple.